Plant & Equipment Register

A Plant & Equipment Register to keep track of servicing, equipment and maintenance at your workplace. Includes item details, registration details, service intervals, and due dates, plus a reference table for plant requiring registration with the WHS regulator. Essential for all businesses that own or manage vehicles, mobile plant, machinery, tools or other potentially hazardous equipment.

Keep track of your gear and stay compliant with your legal requirements with a Plant & Equipment Register.

Plant and equipment must be regularly inspected, serviced and maintained to ensure safe operation and to meet legal duties under Australian WHS legislation. This includes everything from vehicles, mobile plant and earthmoving machinery, to compressors, generators, pressure equipment and other mechanical gear. Under WHS laws, businesses have a duty to ensure that plant is maintained in a safe condition, and serviced and inspected at appropriate intervals.

In some cases, specific items of plant must be registered with the WHS regulator, either through design registration or item of plant registration. Failing to maintain, inspect or register plant can result in enforcement action and serious safety risks.

Who is it for?

This register is ideal for any Australian business that uses plant and equipment, whether it be in construction, agriculture, manufacturing, logistics, warehousing, hospitality, sports and recreation, and many other industries, to help keep track of assets, inspections, and maintenance records.

When is it used?

This register should be used to keep an up-to-date record of all plant and equipment owned, managed, leased, or operated by the business. It is updated when new items are acquired, inspections or services are completed, faults are reported, or equipment is decommissioned.

What’s included?

This easy-to-use Plant & Equipment Register is designed to help Australian businesses manage their plant and equipment safely and in compliance with legal requirements. It includes space to record:

• Item details (make, model, year, serial number, registration number, etc.)

• Registration expiry date (where applicable)

• Service intervals and service due dates

• Notes about faults or maintenance actions

Service intervals can be recorded as hours, kilmetres, days or months, and the register will dynamically update its formatting accordingly.

This blank Plant & Equipment Register is ready to be populated with the items at your workplace.The Microsoft Excel file also includes:

• Guidance notes on how to use the Plant & Equipment Register and what to include

• A summary table showing the types of plant that require design registration and/or item of plant registration

• Automatically colour-coded columns to help you quickly identify upcoming or overdue services

Meeting your legal requirements

Australian businesses have a legal duty to ensure plant and equipment is safe, properly maintained, and fit for purpose. A Plant & Equipment Register helps you meet your obligations under WHS legislation by providing a clear record of inspections, servicing, and maintenance activities, supporting safe use and compliance with manufacturer and regulatory requirements.

Looking for a cost-effective bundle?

Check out our discounted Workplace Equipment Register Bundle, which includes the Electrical Equipment Register, Plant & Equipment Register, and Lifting & Rigging Equipment Register — a cost-effective way to manage all your essential workplace equipment registers in one package.