Subcontractor Prequalification Form

A form for capturing key business and safety details from subcontractors before engagement.

Make subcontractor management easy, consistent and compliant with a Subcontractor Prequalification Form.

This editable form helps you collect and assess key information from subcontractors before you engage them for work. It is designed to ensure that your subcontractors have the appropriate insurances, WHS systems, and risk management processes in place before they sign any contracts or step onto your site or project. It captures information about their approach to managing high-risk work.

This helps your business meet its WHS legal obligations, manage shared duty of care with subcontractors, and select only those contractors who can demonstrate safe and compliant work practices.

Who is it for?

This Subcontractor Prequalification Form is ideal for any businesses that engage subcontractors as part of their operations, particularly in construction, manufacturing, maintenance, and other high-risk industries.

This form should be completed by the subcontractor business or representative.

When is it used?

This form is designed to be used before you formally engage a subcontractor and before any employees begin work on site.

What’s included?

• Details of key insurances (public liability, professional indemnity, workers compensation)
• Information on WHS management systems and previous incident history
• Requirements for construction work and high risk construction work (white cards, SWMS)
• Plant and equipment maintenance practices
• Electrical equipment testing and tagging compliance
• Hazardous chemicals management compliance
• Requirements for asbestos-related work
• Requirements for work involving the processing of crystalline silica
• Summary of licences and qualifications
• Declaration of commitment to WHS compliance

Meeting your legal requirements

When you engage subcontractors, you have a legal responsibility to ensure they are appropriately insured, qualified, and capable of carrying out the work safely. This form helps you prequalify subcontractors to ensure they meet your safety, legal, and business standards before work begins.

Note

This Subcontractor Prequalification Form pairs well with our Subcontractor Onboarding Form to help you smoothly transition from subcontractor selection to onboarding their workers.