Under Australian WHS laws, a business must complete a silica risk assessment before processing a crystalline silica substance. If that assessment determines the processing is high risk, a silica risk control plan must also be completed before work starts. In practice, many workplaces require both documents, which is why we supply them together.

Who are they for?

These documents suitable for construction, demolition, manufacturing, civil, landscaping, tunnelling, stone processing and maintenance businesses that work with materials containing crystalline silica.

Silica processing includes tasks where respirable crystalline silica dust may be generated, such as:

• Cutting, grinding, drilling, sanding or polishing concrete, bricks, tiles, pavers or stone
• Cutting or installing fibre cement sheeting
• Demolition of concrete or masonry structures
• Mechanical crushing, screening or handling of silica-containing materials
• Road, pavement or footpath cutting and grinding
• Tunnelling, excavation or quarrying through rock or silica-containing materials
• Fabrication, finishing or installation of engineered stone or natural stone products
• Cleaning or removal of silica-containing dust using compressed air or dry sweeping

These documents are intended for workplaces where one or multiple silica processing tasks may occur, including situations where combined exposures increase the overall risk.

When is the silica risk assessment used?

The silica risk assessment must be completed before commencing any processing of a crystalline silica substance.

When is the silica risk control plan used?

If the silica risk assessment identifies the processing as high risk, the silica risk control plan must be completed before work starts and kept available at the workplace. Both documents should be reviewed whenever processes, materials, controls or exposure risks change.

What’s included?

Both documents include built-in guidance and explanatory notes to help users understand what information is required and how to complete each section correctly.

The Silica Risk Assessment includes:

• PCBU and workplace details
• Worker consultation record
• Identification of crystalline silica substances and silica content
• Description of processing tasks and locations
• Assessment of frequency, duration and likelihood of exposure
• Consideration of airborne RCS concentrations against exposure standards
• Review of relevant air monitoring and health monitoring data
• Record of previous silica-related incidents or illnesses
• Determination of whether processing is high risk, with justification
• Clear next steps based on the assessment outcome

The Silica Risk Control Plan includes:

• PCBU, process and worker details
• Confirmation of high risk processing or assumed high risk
• Detailed control measures for each processing task
• Documentation of engineering controls, work practices and respiratory protection
• Implementation, monitoring and review of controls
• Training and competency requirements for workers
• Declaration and review schedule

Meeting your legal requirements

These documents align with Australian WHS Regulations and follow the guidance set out in the Model Code of Practice ‘Managing risks of respirable crystalline silica’. Together, they support compliance with assessment, control, consultation, documentation and review duties for silica-related work.

In Victoria, the silica risk control plan is called a crystalline silica hazard control statement. While the name is different, it covers the same requirements and this document can still be used. You may want to change the title of the document if you run a business based in Victoria.

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This editable form helps you collect and assess key information from subcontractors before you engage them for work. It is designed to ensure that your subcontractors have the appropriate insurances, WHS systems, and risk management processes in place before they sign any contracts or step onto your site or project. It captures information about their approach to managing high-risk work.

This helps your business meet its WHS legal obligations, manage shared duty of care with subcontractors, and select only those contractors who can demonstrate safe and compliant work practices.

Who is it for?

This Subcontractor Prequalification Form is ideal for any businesses that engage subcontractors as part of their operations, particularly in construction, manufacturing, maintenance, and other high-risk industries.

This form should be completed by the subcontractor business or representative.

When is it used?

This form is designed to be used before you formally engage a subcontractor and before any employees begin work on site.

What’s included?

• Details of key insurances (public liability, professional indemnity, workers compensation)
• Information on WHS management systems and previous incident history
• Requirements for construction work and high risk construction work (white cards, SWMS)
• Plant and equipment maintenance practices
• Electrical equipment testing and tagging compliance
• Hazardous chemicals management compliance
• Requirements for asbestos-related work
• Requirements for work involving the processing of crystalline silica
• Summary of licences and qualifications
• Declaration of commitment to WHS compliance

Meeting your legal requirements

When you engage subcontractors, you have a legal responsibility to ensure they are appropriately insured, qualified, and capable of carrying out the work safely. This form helps you prequalify subcontractors to ensure they meet your safety, legal, and business standards before work begins.

Note

This Subcontractor Prequalification Form pairs well with our Subcontractor Onboarding Form to help you smoothly transition from subcontractor selection to onboarding their workers.

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This editable form captures essential information you need from new subcontractors before work begins. It is designed to ensure that your subbies, and each of their employees, have the appropriate licences and qualifications (e.g. construction white card, high risk work licences) before they are allowed to work on your site or your project. It also allows you to capture important contact information, including emergency contacts for each worker.

This helps your business meet its WHS legal obligations and manage the duty of care it shares with other businesses. It ensures all parties are aligned on safety, responsibilities and expectations from day one.

Who is it for?

This Subcontractor Onboarding Form is ideal for any businesses who use subcontractors as part of their work, particularly those in construction, manufacturing and other high-risk industries.

This form should be completed by each of the subcontractor’s employees.

When is it used?

This form is designed to be used after you have selected and prequalified your subcontractor, but before their employees begin work on site.

What’s included

• Contact and emergency contact details
• Disclosure of any pre-existing medical conditions that may impact work safety
• Licence and qualifications
• Acknowledgement of key workplace rights and responsibilities
• Declaration of commitment to a safe, healthy, and productive work environment

Meeting your legal requirements

When you have subcontractors working on your site or project, you have a legal responsibility to ensure they are appropriately qualified and competent to do the job safely. This is part of your shared duty of care with other businesses.

For any kind of construction work, you must also ensure that each person working on site has a construction induction card, or ‘white card’.

Note

This Subcontractor Onboarding Form pairs well with our Subcontractor Prequalification Form to help you ensure subcontractors are properly assessed before onboarding their workers.

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This editable form helps workers quickly assess risks before starting a task by identifying hazards and deciding on appropriate control measures. By taking just a few minutes to ‘Take 5’, workers can reduce the risk of incidents, improve onsite decision-making, and contribute to a proactive safety culture.

The Take 5 form supports businesses in meeting their WHS legal obligations to identify, assess, and control health and safety risks in the workplace.

Who is it for?

This form is ideal for businesses across all industries, especially in construction, maintenance, manufacturing, and other high-risk environments where workers are exposed to changing site conditions or tasks. It is also useful for businesses working with clients or principal contractors who require subcontractors to complete a Take 5 before starting work.

When is it used?

This form is designed to be used on site, immediately before starting a task, particularly when conditions have changed, new risks are present, or workers are entering a new area or activity. It is also helpful in meeting client or site-specific requirements for documented risk assessments before work begins.

What’s included?

• Simple, easy-to-follow hazard identification checklist

• Space to record multiple hazards and control measures

• Prompts to encourage thoughtful risk assessment

• Worker sign-off section

This Take 5 form is suitable for paper-based or digital use.

Meeting your legal requirements

Under WHS law, businesses must take steps to identify and control hazards to ensure the safety of workers and others. A Take 5 form helps meet this obligation by providing a practical, frontline tool for workers to stop, think, and act safely before starting work.

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This editable form helps you run structured and effective Pre-Start Meetings each day, ensuring your team is clear on the work ahead and aware of any health and safety considerations before tasks begin. By bringing workers together at the start of the day, you can improve communication, identify hazards early, and increase overall productivity.

Pre-Start Meetings support businesses in meeting their WHS legal obligations, particularly the duty to consult with workers on safety matters, and they help create a proactive, safety-focused culture.

Who is it for?

This form is ideal for all businesses where personnel work in a team environment, particularly in high risk industries like construction, manufacturing, or maintenance, where daily safety discussions are an essential part of operations.

When is it used?

This form is designed to be used at the start of each workday or shift, before work begins.

What’s included?

• Space to document daily tasks and job plans

• Identification and discussion health and safety issues

• Worker sign-off or attendance record

• Space for additional site-specific information

Meeting your legal requirements

Under WHS law, businesses have a duty to consult with workers on health and safety matters. A Pre-Start Meeting Form helps you meet this obligation by providing a structured forum for daily communication about risks, responsibilities, and planned activities.

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This editable form helps you document Toolbox Talks, which are an easy, informal way to consult with your workers and keep them informed about hazards, safety rules, and other important workplace information. Recording your Toolbox Talks ensures you capture key topics discussed and have a record of who attended, supporting your WHS legal obligations to communicate and consult with your team.

Who is it for?

This form is suitable for any business, across all industries, looking to improve workplace communication and meet Australian WHS legal requirements for communication and consultation through regular Toolbox Talks.

When is it used?

This form is designed to be used during regular workplace Toolbox Talks, either as part of a scheduled WHS program or in response to emerging safety issues or operational changes.

What’s included?

• Simple, clean 2-page form

• Space to record workplace details and Toolbox Talk topics

• Minutes of discussion and key points raised

• Corrective actions and follow-up items

• Attendees list to document worker participation

Meeting your legal requirements

Under WHS legislation, all businesses have a legal duty to consult with workers about health and safety matters. Toolbox Talks provide a practical, informal way to meet this obligation and build a proactive safety culture.

Note

Managing a construction site? This project-based Toolbox Talk form may be what you’re looking for.

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This editable form helps you document Toolbox Talks, which an easy, informal way to consult with your workers and keep them informed about hazards, site-specific safety rules, and other relevant project information. Recording your Toolbox Talks ensures you capture key topics discussed and have a record of who attended, supporting your WHS legal obligations to communicate and consult with your team.

Who is it for?

This form is ideal for businesses managing construction sites, projects, or other site-based work who need to communicate regularly with their teams and meet Australian WHS legal requirements for communication and consultation.

When is it used?

This form is designed to be used during regular site or project Toolbox Talks, either as part of a scheduled safety program or in response to site-specific hazards or changes.

What’s included?

• Simple, clean 2-page form

• Space to record project/site details and Toolbox Talk topics

• Minutes of discussion and key points raised

• Corrective actions and follow-up items

• Attendees list to document worker participation

Meeting your legal requirements

Under WHS legislation, all businesses have a duty to consult with workers about health and safety matters. Toolbox Talks provide a practical, informal way to meet this obligation and strengthen site safety and communication.

Note

Not running a construction site? This workplace Toolbox Talk form may be what you’re looking for.

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This editable form helps you document safety incidents in the workplace, supporting your duty to manage risks to health and safety under Australian WHS laws. It is strongly recommended for all workplaces, including low-risk environments, and meets the requirements of a Register of Injuries (a legal requirement for all workplaces in NSW). It is also suitable for use in all other Australian states and territories.

This simple, clean 4-page form helps you capture essential details and supports continuous improvement in your workplace safety systems.

Who is it for?

This form is ideal for businesses of all sizes and industries, from offices and retail to construction, manufacturing, healthcare, and hospitality, looking to improve incident reporting and meet WHS requirements.

When is it used?

This form should be used to document any safety incident at the workplace, not just when someone is injured. It can be used for incidents involving injury, dangerous occurrences (such as spills, collisions, fires, electric shock, or property damage), near misses, or instances of violence or aggression.

What’s included?

• Details of the injured person (if applicable)

• Details of the incident

• Identification of contributing factors

• Incident follow-up and corrective actions

• Employer sign-off

• Information on regulator notification (if required)

Meeting your legal requirements

Under WHS legislation, all Australian businesses have a duty to manage risks to health and safety. In NSW, all businesses must have a Register of Injuries. This form helps you meet those obligations by providing a clear, compliant record of incidents and actions taken, supporting legal compliance, incident analysis, and safety improvements.

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