Subcontractor Onboarding Form

A form for capturing important details about your subcontractors, and their employees.

Make subcontractor management easy, consistent and compliant with a Subcontractor Onboarding Form

This editable form captures all the essential information you need from a new subcontractor before work begins. It ensures all parties are aligned on safety, responsibilities and expectations from day one. This form will help you check that your subbies, and each of their employees, have the appropriate licences and qualifications (e.g. construction white card, high risk work licences) before they are allowed to work on your site or your project.

Who is it for

This form is ideal for any businesses who use subcontractors as part of their work, particularly those in construction, manufacturing and other high-risk industries.

This form should be completed by the subcontractor and each of their employees, helping your business meet its WHS legal obligations and manage the duty of care it shares with other businesses.

What’s included

• Contact and emergency contact details
• Disclosure of any pre-existing medical conditions that may impact work safety
• Licence and qualifications
• Acknowledgement of key workplace rights and responsibilities
• Declaration of commitment to a safe, healthy, and productive work environment

Meeting your legal requirements

When you have subcontractors working on your site or project, you have a legal responsibility to ensure they are appropriately qualified and competent to do the job safely. This is part of your shared duty of care with other businesses.

For any kind of construction work, you must also ensure that each person working on site has a ‘white card’.

This form helps you to quickly capture essential details, without having your subcontractors go through a long pre-qualification process.